Paid Time Off Policy

• All full-time employees are eligible for PTO on their first day of employment and can use the accrued PTO once they have met the benefits eligibility period of sixty (60) days.
• PTO is not earned when unpaid leave is taken, or short or long-term disability benefits are paid. PTO is not earned by temporary, part-time, PRN or contract employees.
• Employees must provide a doctor’s excuse for absences of two (2) or more consecutive days not otherwise approved by the supervisor.

• Eligible employees shall begin accruing PTO beginning on their sixty-first (61st) day of employment. PTO must be approved by the supervisor and must be used for scheduled time off only. This accrual is based on increments of the designated annual maximum.
• Employees do not accrue PTO on overtime hours worked or while out on a leave of absence or workers’ compensation due to a work-related accident or injury.

• On the sixty-first day (61^st) of service, a grant of 14.48 hours of PTO will be provided to the employee. From and after the sixty-first (61^st) day of service, the employee will accrue PTO at the following rates:
  
  

  YEARS OF SERVICE	MAXIMUM ACCRUAL	MAXIMUM ACCRUAL
  0 – 1 Year	3.38 hours/pay period	88 hours/year
  1 – 4 Years	4.92 hours/pay period	128 hours/year
  5 Years	6.77 hours/pay period	176 hours/year
  6 – 10 Years	8.00 hours/pay period	208 hours/year
  11 + Years	9.23 hours/pay period	240 hours/year

  If an employee accrues the maximum amount of PTO, they will not accrue any other PTO until the employee’s hours of accrued PTO falls below the maximum allowed amount.

• Full-time non-exempt staff required to work on a holiday will receive a holiday pay premium.
• The holiday pay premium is equal to the employee’s base hourly pay rate, resulting in the employee being paid double time for working on a holiday.
• The holiday pay premium may be paid for hours worked on either the actual holiday or the day observed by Oceans. In the event the employee works on an actual holiday, they will be paid the additional holiday premium. In the event the employee is NOT able to work their assigned shift on the observed holiday due to departmental closure, they are eligible for holiday pay premium on the observed holiday.
• The holiday premium pay applies to shifts that begin on the actual holiday or the day observed by Oceans.

All non-exempt employees should submit an electronic request via Paycom to their supervisor for approval whenever they wish to take time off on a holiday or an observed holiday. If two or more employees in the same job category request the same day, the employee with the earliest dated request may be given preferential consideration, at the supervisor’s discretion.

For each company-observed holiday, the supervisor is responsible for:

• Preparing holiday work schedules.
• Granting an alternate day off when requested.
  
• Ensuring an employee’s time is recorded on time records.

Full-time employees that work the holiday will receive regular base pay in addition to the “holiday premium pay.” If a full-time employee regularly works a 12 hour shift, they will receive 12 hours of pay at their base rate plus Holiday pay premium resulting in double time pay for the 12 hours worked on the holiday; if a full- time employee regularly works an 8 hour shift, they will receive 8 hours of pay at their base rate plus Holiday pay premium resulting in double time pay for the 8 hours.

Any employee who is not scheduled to work on the actual or observed holiday will not receive any additional compensation.

Part-time and PRN eligible staff that work the actual holiday will be paid at a rate of base rate time and a half.

For more information, please contact your HRD.

When possible, pay days falling on a company-observed holiday will be rescheduled to the preceding day.